Office

The concept

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Contacts, appointments, tasks, notes, text messages, and e-mails from the mobile phone can be displayed on the Control Display if the mobile phone provides compatible support for these functions and the necessary Bluetooth standards. Some functions may have to be enabled individually.

After the mobile phone is first paired, transmission may take several minutes.

General information

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Information about which mobile phones support Office functions can be found at www.bmwusa.com/bluetooth. A limited number of compatible mobile phones is available for Office.

Contents are only displayed in full length when the vehicle is stationary.

Hints

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Functional requirements

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Updating

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The data is updated each time the mobile phone is connected to the vehicle. Appointment entries, tasks, notes and reminders can be updated separately.

  1. 1.

    "Office"

  2. 2.

    "Current office", "Calendar", "Tasks", "Notes" or "Reminders"

  3. 3.

    Open "Options".

  4. 4.

    "Update data"

    Mobile phone data are transmitted again to the vehicle.

Office information

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The number of unread messages and active tasks as well as the upcoming appointments are displayed.

  1. 1.

    "Office"

  2. 2.

    "Current office"

  3. 3.

    Select the desired entry to display details.

Write new

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The concept

A spoken message is detected by speech recognition and converted into text. This text can be corrected and supplemented as required. The message can be sent as a text message or e-mail.

Recording voice notes.

General information

Upon using for the first time, follow the instructions for entering into a contract with the service provider. This service may attract costs.

Approximately 30 seconds of spoken text can be recorded for each dictation. Multiple dictations can be recorded one after the other, and these will be sent as one message.

Requirements

Writing and sending a message

  1. 1.

    "Office"

  2. 2.

    "New message"

  3. 3.

    "Type"

    • "Text message"

    • "E-mail"

    • "E-mail with voice memo"

  4. 4.

    "Recipient"

    Enter a phone number or e-mail address, or

    Tilt the controller to the right and select a recipient and a phone number or e-mail address from Contacts.

    Only the Contacts for which a phone number or e-mail address has been saved will be displayed.

  5. 5.

    "Dictate text"

    or

    Select function:

    • "Select input language"

    • "Record"

      Start recording. After the signal has sounded, the text message can be dictated.

    • "Stop"

      Stop recording. The text will be converted.

    • "Delete last dictation"

      The last text dictated will be deleted.

    • "Read out last dictation"

    • "Read out everything"

    • "Confirm"

      End recording.

  6. 6.

    When recording is complete, the text can be corrected.

    Select"Edit" and function:

    • "Delete"

      Delete the selected word.

    • "Spell"

      Use the spell checker to correct the selected word.

    • No symbol: select the suggested alternative word to use it.

  7. 7.

    For e-mail and e-mail with voice note: "From?"

    If necessary, select the account as well.

  8. 8.

    "Send"

Delete all entries

"Delete all entries"

Contacts

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General information

Contacts can be created and edited. The contacts on the mobile phone to which the telephone or telephone 2 function has been assigned and contacts from the BMW Online address book are displayed. The addresses can be adopted as destinations for navigation and the phone numbers can be dialed.

Displaying contacts

  1. 1.

    "Office"

  2. 2.

    "Contacts"

    All contacts are listed in alphabetical order. Depending on the number of contacts, an A-Z search is offered.

You can choose whether the Contacts are to be transferred from a mobile phone. The Contacts can also be transferred from both connected mobile phones.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone from which the contacts are to be transferred.

Dialing a phone number

  1. 1.

    Select the desired contact.

  2. 2.

    Select the phone number.

    The connection is established via the mobile phone from which the contact originates.

    Phonebook entries stored in the vehicle or originating from BMW Online are connected via the mobile phone to which the telephone function is assigned.

The connection can be established via the other mobile phone:

  1. 1.

    Select the desired contact.

  2. 2.

    Highlight the telephone number.

  3. 3.

    Open "Options".

  4. 4.

    "Call via"

Editing a contact

Note

When a contact is edited, the changes are not stored on the mobile phone. A copy of the entry is stored in the vehicle.

Edit

  1. 1.

    Select the desired contact.

  2. 2.

    "Edit contact"

  3. 3.

    Change the entries.

  4. 4.

    "Store contact in vehicle"

Selecting the contact as a navigation destination

  1. 1.

    Select the desired contact.

  2. 2.

    Select the address.

    When contacts from the mobile phone and the BMW Online address book are used, the address may need to be matched to the navigation data contained in the vehicle. In this case: correct the address.

  3. 3.

    "Start guidance" or "Add as another dest."

Checking the address as a destination

An address that is to be used for destination guidance must match the navigation data contained in the vehicle. The address can be checked for this purpose.

  1. 1.

    Select the desired contact.

  2. 2.

    Highlight the address.

  3. 3.

    Open "Options".

  4. 4.

    "Check as destination"

  5. 5.

    Correct and store the address if necessary.

If the address is corrected and stored, a copy of it is stored in the vehicle. The address is not changed on the mobile phone.

Displaying a contact's Internet address

An Internet address stored for a contact can be called up.

  1. 1.

    Select the desired contact.

  2. 2.

    Select the Internet address.

    The selected Internet address is displayed in the browser.

New contact

Create

  1. 1.

    "Office"

  2. 2.

    "Contacts"

  3. 3.

    Open "Options".

  4. 4.

    "New contact"

  5. 5.

    The entry fields are still filled with the previous entries: "Delete input fields".

  6. 6.

    Fill out the entry fields: select entry field.

  7. 7.

    Enter text and make assignment as necessary.

  8. 8.

    Enter the address. Only addresses contained in the navigation data in the vehicle can be entered. This ensures that destination guidance is possible for all addresses.

    If necessary, "Accept address".

  9. 9.

    "Store contact in vehicle"

The entries for a Contact are assigned using the following symbols.

Symbol

Meaning

Home phone number.

Business phone number.

Mobile phone number.

Other phone number.

Home address.

Business address.

E-mail address.

Internet address.

Specifying the home address

A home address can be stored. It appears at the top of the contact list.

  1. 1.

    "Office"

  2. 2.

    "Contacts"

  3. 3.

    "Home"

  4. 4.

    Create a contact.

  5. 5.

    "Store contact in vehicle"

Selecting the sorting order of the names

Names can be displayed in a different order.

  1. 1.

    "Office"

  2. 2.

    "Contacts"

  3. 3.

    Open "Options".

  4. 4.

    "Display last name first" or "Display first name first".

Depending on how the contacts were stored on the mobile phone, the sorting order of the names may differ from the selected sorting order.

Show contact pictures

Pictures stored with the contacts are stored in the vehicle when the mobile phone is connected to the vehicle.

  1. 1.

    "Settings"

  2. 2.

    "Connections"

  3. 3.

    "Bluetooth®"

  4. 4.

    Open "Options".

  5. 5.

    "Configure Bluetooth®"

  6. 6.

    "Show images"

Display of all contact pictures is activated or deactivated.

Deleting contacts

Only contacts that are stored in the vehicle are deleted. The contacts on the mobile phone or at BMW Online cannot be deleted.

  1. 1.

    "Office"

  2. 2.

    "Contacts"

  3. 3.

    Highlight the contact.

  4. 4.

    Open "Options".

  5. 5.

    "Delete contact" or "Delete all contacts".

  6. 6.

    If necessary, "Yes"

Messages

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General information

Messages are only displayed in full length when the vehicle is stationary.

Displaying messages

  1. 1.

    "Office"

  2. 2.

    "Messages"

    The most recent messages are displayed.

You can choose whether the Messages are to be transferred from a mobile phone. The Messages can also be transferred from both connected mobile phones.

If multiple e-mail accounts are assigned to one mobile phone, the desired e-mail account must be selected.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone and if necessary the accounts from which the Messages are to be transferred.

A symbol identifies the type of message.

Symbol

Message type

Text messages.

My Info

Message from the Concierge service.

E-mail from mobile phone.

To display a message, select it.

Filtering the message list

The message list can be filtered when more than one type of message exists. Filtering can consist of a combination of the message type and the message status.

  1. 1.

    "Filter:"

  2. 2.

    Select the type of message.

    • "All messages"

      All messages are displayed.

    • "E-mail"

      Only e-mails from the mobile phone are displayed.

    • "Text message"

      Only text messages from the mobile phone are displayed.

    • "Service messages"

      Only service messages are displayed.

    Select message status.

    • "Unread"

      Only unread messages are displayed.

    • "Since starting trip"

      Text messages and e-mails that have been received since the start of the journey are displayed.

    • "All"

      All messages are displayed.

Deleting service messages

Deleting a service message

  1. 1.

    Select the desired service message.

  2. 2.

    Open "Options".

  3. 3.

    "Delete message"

Deleting all service messages

  1. 1.

    Open "Options".

  2. 2.

    "Delete all messages" or "Delete messages"

Text messages

General information

Text messages transferred from the mobile phone to the vehicle.

Additional functions

The following functions are available when a text message is selected:

Symbol

Function

Scroll through the text message.

"Call sender"

"Reply"

Select from:

"Reply"

"Forward"

Send text message.

"Mark as unread"

"Delete message"

Text messages are also deleted in the mobile phone.

E-mail

General information

E-mails transferred from the mobile phone to the vehicle.

Deactivating the full display

When an e-mail is opened in the vehicle, the e-mail is fully transmitted to the vehicle. This may result in charges.

  1. 1.

    "Office"

  2. 2.

    "Messages"

  3. 3.

    Open "Options".

  4. 4.

    "Fully download e-mails"

    Only a part of the e-mail from the mobile phone is loaded into the vehicle.

Additional functions

The following functions are available when an e-mail is selected:

Symbol

Function

Scroll through the e-mail.

"Sender/Recipient"

Contact data is displayed.

"Reply"

Select from:

"Reply"

"Reply to all"

"Forward"

Send e-mail.

"Mark as unread"

"Delete e-mail"

Emails are also deleted in the mobile phone.

My Info

General information

My Info messages from the ConnectedDrive customer portal.

Additional functions

The following functions are available when a message is selected:

Symbol

Function

"Start guidance" or "Add as another dest."

"Call"

If the message contains a number, the connection is established.

"Select phone number"

If the message contains more than one number, select the desired number from the list. The connection is established.

"Send e-mail (Online)"

"Open link in browser"

Message from the Concierge service

General information

Messages from the BMW Assist Concierge service.

Storing an address

  1. 1.

    Select the desired message.

  2. 2.

    Open "Options".

  3. 3.

    "Store contact in vehicle"

Additional functions

The following functions are available when a message is selected:

Symbol

Function

"Start guidance" or "Add as another dest."

"Call"

If the message contains a number, the connection is established.

"Select phone number"

If the message contains more than one number, select the desired number from the list. The connection is established.

"Send e-mail (Online)"

"Open link in browser"

Open the Internet address.

"Further information"

Displaying additional information.

Calendar

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The concept

Appointments for the last 30 and the next 90 days can be displayed.

Displays

  1. 1.

    "Office"

  2. 2.

    "Calendar"

    Yesterday and today as well as the next five days are displayed.

You can choose whether the Appointments are to be transferred from a mobile phone. The Appointments can also be transferred from both connected mobile phones.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone from which the appointments are to be transferred.

Scroll in the current calendar week, or

Displaying the calendar month

  1. 1.

    Select the date.

    The current month will be displayed. Calendar days for which appointments have been entered are shown in bold.

  2. 2.

    Turn the controller until the previous or next month is displayed.

Displaying the calendar day

  1. 1.

    Displaying the calendar month.

  2. 2.

    Select the desired day.

    The appointments on the selected day are displayed.

Appointment

Displays

Select the desired appointment.

Additional functions

The following functions are available when an appointment entry is selected:

Symbol

Function

Scrolling through the appointment.

"Online search"

Starting destination guidance to the appointment location.

Tasks

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Displaying the task list

  1. 1.

    "Office"

  2. 2.

    "Tasks"

You can choose whether the Tasks are to be transferred from a mobile phone. The Tasks can also be transferred from both connected mobile phones.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone from which the tasks are to be transferred.

Sorting the task list

  1. 1.

    Select the header in the task list.

  2. 2.

    Select the sorting criterion:

    • "Priority (!)"

    • "Subject"

    • "Due date"

Displaying the task

Select the desired task.

Additional functions

The following functions are available when a task is selected:

Symbol

Function

Scroll through the task.

Notes

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Displaying notes

  1. 1.

    "Office"

  2. 2.

    "Notes"

    All text notes from the mobile phone and voice notes recorded in the vehicle are displayed.

You can choose whether the Notes are to be transferred from a mobile phone. The Notes can also be transferred from both connected mobile phones.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone from which the notes are to be transferred.

Text notes

Display text note

Select the desired text note.

Additional functions

The following functions are available when a text note is selected:

Symbol

Function

Scroll through the note.

Voice notes

General information

A voice note can be recorded. These are stored in the vehicle and can be exported via the USB interface.

Recording a voice note

  1. 1.

    "Office"

  2. 2.

    "Notes"

  3. 3.

    "New voice memo"

  4. 4.

    Select function:

    • "Start recording"

      Start recording. After the signal has sounded, the voice note can be recorded.

    • "Pause"

      Press again to resume recording.

    • "Play"

      The recording cannot be resumed after playback has been started.

    • "Back to beginning"

    • "Fast rewind"

      Reverse approx. 5 seconds.

    • "Fast forward"

      Fast forward approx. 5 seconds.

    • "Delete"

    • "OK"

      End recording.

Display voice note

Select desired voice note.

Additional functions

The following functions are available when a voice note is selected:

Symbol

Function

"Play"

"Pause"

"Back to beginning"

"Fast rewind"

"Fast forward"

"Delete"

"Send as message"

Write e-mail with voice note.

Exporting a voice note

In order to export voice notes via the USB connection, a suitable medium must be connected to the USB port in the center armrest.

  1. 1.

    Connect the USB medium to the USB port in the center armrest.

  2. 2.

    "Office"

  3. 3.

    "Notes"

  4. 4.

    If necessary, highlight the desired voice note.

  5. 5.

    Open "Options".

  6. 6.

    "Export all memos (USB)"or "Export voice memo (USB)".

    All voice notes will be exported or the previously marked voice note will be exported.

Deleting a voice note

  1. 1.

    Highlight the desired voice note.

  2. 2.

    Open "Options".

  3. 3.

    "Delete all voice memos" or "Delete voice memo"

  4. 4.

    "OK"

Reminders

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General information

Reminders of pending appointments and tasks are displayed. After an appointment or after a task is due, the reminder is no longer displayed.

Displaying reminders

  1. 1.

    "Office"

  2. 2.

    "Reminders"

  3. 3.

    Select the desired reminder.

    The corresponding appointment or the task are displayed.

You can choose whether the Reminders are to be transferred from a mobile phone. The Reminders can also be transferred from both connected mobile phones.

  1. 1.

    Open "Options".

  2. 2.

    Select the mobile phone from which the reminders are to be transferred.

Activating/deactivating a Reminder pop-up

  1. 1.

    "Office"

  2. 2.

    Open "Options".

  3. 3.

    "Activate pop-up reminders"

    All Reminders for appointments and tasks are displayed in a list on the Control Display when they are due.

Closing all Reminders

  1. 1.

    "Office"

  2. 2.

    "Reminders"

  3. 3.

    "Close all reminders"

Using contact data

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General information

Contact data from appointments, tasks, text messages, e-mails and notes can be saved or selected.

Displaying contact or selecting phone number

  1. 1.

    "Use contact data"

  2. 2.

    Display the contact or select the phone number:

    • Select the contact to display contact details.

    • Select the phone number to establish a connection directly.

Storing contact data

  1. 1.

    "Use contact data"

  2. 2.

    Highlight the phone number or e-mail address.

  3. 3.

    Open "Options".

  4. 4.

    "Add to existing contact" or "Store as new contact"

Reading out loud

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General information

Text messages, e-mails, appointment entries, tasks, notes and voice notes can all be read out or played back.

Start audio readout

  1. 1.

    Select the desired element:

  2. 2.

    "Text-to-speech"

The following options are available during reading or playback:

What to do if...

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Information on suitable mobile phones.

Appointments, tasks, reminders, notes or messages from the mobile phone cannot be displayed?

Not all appointments, tasks and reminders from the mobile phone are displayed at the right time?

The e-mail attachment is not displayed.

Entries are not displayed in full length.

The contact pictures are not being displayed?

The e-mail is displayed with a delay?

If all points in this list have been checked and the required function is still not available, contact Customer Relations or the service center.